Facilities Rental Procedures

Champlain Valley School District’s mission is to develop citizens who learn, think, live, contribute and pursue excellence. We welcome and encourage CVSD community use of our buildings and grounds when the schools are not using them. We offer the rental use of our facilities as a service to our CVSD community members. However, with heightened security concerns and the rising cost of facility maintenance and utilities, we are obligated to put the following rules and fees in place. Below are the procedures for community members to rent CVSD facilities.

 

These procedures are established by the CVSD administration in support of the Use of School Facilities policy of the Champlain Valley School District Board of School Directors.

 

1. Facility renters must follow all of the procedures in this document as well as specific guidelines particular to each school. See Addendum B.

2. Facility rental request forms are the same throughout the district and can be found on the CVSD website and at the local schools.

3. It is the practice of CVSD to NOT rent space in its buildings for the purpose of memorial services. The Superintendent may grant an exception in the case of a close member of the school community.

4. A rental agreement, signed by the Principal, or designee, is required of external groups to use any of the CVSD indoor facilities, or to use the fields for a publicized event.

5. A rental agreement will be issued as pending until proof of insurance, and all rental and personnel fees are paid.

6. Community members are welcome to use the playgrounds and fields, without a rental agreement, when it is for their private use and not for a publicized event, when not being used by the school or town recreation department. Community members may rent the fields for their exclusive use or for their publicized events.

7. Each group or individual using a CVSD facility will have a designated responsible person (Responsible Party) who has signed the facility rental application form and thereby accepts responsibility for the care, cleanliness, and supervision of the facility when used by their group.

8. The Responsible Party must be present for the entirety of the usage period. If that is not possible, a second person may be named as the backup Responsible Party.

9. All adult participants will be made aware of the usage rules by the Responsible Party.

10. Access to buildings or grounds during school hours is not allowed. Set up and tear down must be planned appropriately.

11. All school materials (papers, student work, contents on white boards, contents in cubbies, etc.) must not be touched and must be treated as private and confidential. No student or adult may go through student or teacher materials.

12. All areas of the school are off limits except for the specific area (and its designated bathroom) for which use has been granted.

13. Minors must be supervised at all times.

 

CVSD Policy Code H1 Use of School Facilities